Jenn Wilmoth

E-mail:  jenny.wilmoth@gmail.com

909 Deal Court	Phone: 615.400.5760
Smyrna, TN  37167	Fax:  615.523.1326

 

Education:
Western Governors’ University – Nashville, TN

BACHELOR OF SCIENCE – Business IT Management

 

 

Qualifications:

·               Proficient knowledge of:

·   Microsoft Office, and Corel Suite Package;

·   Project Documentation programs: Remedy, Primavera Expedition, AIA, MS Project Management;

·   Accounting programs: Great Plains, Peachtree & QuickBooks;

·   Telephony:  CISCO VOIP systems; Avaya PBX systems; Network cabling; CICSO & Motorola Wireless Access Points;

·               Team Player; Ability to Multitask and Work Unsupervised; Budget Minded; Type 60+ WPM; 10 key @100+ CPM; and

·               15 years total Senior Executive Management Assistance & 10 years Project & Management Experience.

 

 

Professional Experience:

Schneider Electric through Insight Global	LaVergne, Tennessee
Administrative Assistant	01/2013 to Current

·               Provide direct administrative support to Safety & Health Engineer for ISO 140001 and OSHAS 18001 audit; proof, analyze and update Safety and Operating policies as directed; manage and update location training records.

·               Internal ISO and OHSAS auditor where I create and implement audit schedule for preparation of quality assurance procedures for ensuring compliances as per ISO & OHASA Standards.

·               Coordinate conference rooms and meals for team functions, assist other departments to perform new employee area specific training per company policy, and maintain emergency evacuation list and conduct head count when necessary.

 

Black Box Network Services, Inc.	Murfreesboro, Tennessee
Project Manager	01/2011 to 06/2012

·               Managed technicians and subcontractors for day-to-day operational aspects of various projects and scopes at multiple stages of projects nationwide. Prepared and monitored subcontract agreements and any changes related thereto.

·               Managed installation, rollout, and upgrade of telecom and network systems from PBX to CISCO VOIP technology.

·               Provided 24/7 remote support and facilitated T1 conversions, involving multiple carriers such as Verizon, AT&T, etc.

·               Served as a liaison between onsite technicians as well as on & offsite customer personnel.

·               Analyzed project profitability, revenue, margins, bill rates and utilization.

 

Monroe Carell Jr. Children’s Hospital at Vanderbilt	Nashville, Tennessee
Central Appointment Scheduler	07/2009 to 01/2011

·               Maintained comprehensive executive management calendar for three executives, managed call center stat reconciliation, outpatient clinic volume & cycle time reconciliation.

·               Assisted with new employee scheduling & reference inquiries.

·               Triaged live calls for 22 specialty clinics & Primary Care Clinic. Discreetly collected confidential information to deliver to medical professionals.

 

Unique Greetings	LaVergne, Tennessee
Production & Project Manager	10/2003 to 07/2009

·               Managed day-to-day operations of customer internet orders, payment processing, supply procurement.

·               Provided administrative support to executive team of two and managed office staff of three and schedules related to a 14-hour work day.

 

Black Box Network Services, Inc.	Murfreesboro, Tennessee
Project Coordinator	01/2004 to 01/ 2007

·               Coordinated and arranged logistics for team members’ out-of-town housing for project duration. Managed travel associated thereto.

·               Facilitated and coordinated telecom and network system upgrades.  Anticipated and resolved material or project delays.

·               Managed project and client calendar timeline.  Submitted electronic resolutions in preferred client format.

 

Knestrick Contractor, Inc.	Nashville, Tennessee
Project Management & Sr. Executive Assistant	08/1999 to 12/2003

·               Analyzed, interpreted and prepared reports of research findings to aid in project implementation.

·               Manage paper and electronic mail, travel arrangements, expense reports and Outlook calendar for top executive team of five.

·               Prepared monthly Owner billings, project Change Orders, and subcontract agreements for 16 divisions of construction.

·               Primary contact point for telephone and office visitors to coordinate luncheons, bidding projects and new project meetings.

 

 

Relative Experience 1994-1999:

 

LaRiviere, Grubman & Payne, LLP	Monterey, CA
Patent Administrator & Sr. Executive Assistant

·               Liaison between inventors, draftspeople, clients, patent attorneys, patent agents and Patent Office concerning prosecution of patent applications, foreign and domestic.

·               Preparation and filing of all applications and National/Regional phase filings under current PCT rules.

·               Tracked and processed all maintenance/renewal and fees for all patents entrusted to the Firm, foreign and domestic.

·               Monitor docket and Outlook calendars for all patent attorneys and patent agents.

·               Monitor and process monthly billable hours for each case worked.

·               Balanced Firm Trust account; and

·               Communicated with all foreign associates regarding the filing and prosecution of patent applications.

 

Small Firm dealing primarily Worker’s Compensation	Salinas, CA
Sr. Legal Assistant

·               Prepared correspondence and legal proceedings via verbal and transcript dictation.

·               Maintained office calendar and client files.

·               Telephone/office reception to interact with client and associates.

 

Private Practice dealing with family & business law	Salinas, CA
Sr. Legal Assistant

·               Prepared letters, contracts and legal proceedings via verbal and transcript dictation.

·               Maintained office calendar and client files and prepared client billing invoices.

·               Telephone and office reception to interact with clients and associates.

 

 

 

References:  Available upon request.